5. Physical Description Area
Contents:
5A. Preliminary rule
5B. Extent
5C. Illustration
5D. Size and format
5E. Accompanying material
5A. Preliminary rule
5A1. Prescribed punctuation
This rule applies to bibliographic records entered in a library catalog. For instructions on the use of spaces before and after prescribed punctuation, see 0E. For description of an item in an archival finding aid, or in a document in another format, this rule does not necessarily apply. [MN]
Precede this
area by a period-space-dash-space
or start a new paragraph.
Precede an illustration statement by a colon. [Question: Do we want to allow for an illustration statement (300 $b)? It seems as if it might be useful--MN] [The Houghton Library manual specifies that a manuscript should be considered "illustrated" if if the pictures are specifically illustrating the text (not just decorative) or for a medieval manuscirpt where the illuminations are especially pictorial; AMREMM accounts for all decoration in a "Decoration" field, one of the adapted 500 fields for manuscript descripiton -JKN]
EOK: how to deal with manuscripts that are purely or predominantly pictorial? Good question--and what about hybrid formats like a photo album with extensive manuscript captions? We may have to fall back on cataloger judgment on this one. For instance, it might make more sense to describe a pictorial manuscript using DCRM(G) if it's in an art museum library than if it's part of a collection of literary manuscripts in a text-dominated library. We could use 300 $b "chiefly ill." or "all ill." (or the same in spelled-out form, in keeping with DACS). Cf. 5C5 below--MN
[LIZOK: If DCRM(G) is used, “$b ill.” probably wouldn’t be used (since graphics are by definition “ill.”)
Precede the size by a semicolon.
Enclose a statement of format in parentheses.
Precede a statement of accompanying material by a plus sign. [AMREMM has an "Accompanying Materials" field, also one of their adapted 500 fields -JKN]
EOK: We use the 300$e for material that is physically separate from but closely associated with the item being cataloged, but bibliographically insignificant. For example, the envelope of a letter. But we use the 501 With note for material such as photographs, photocopies, a letter accompanying a literary manuscript, or a carte-de-visite which is related topically to the item or its creator.
{lizOK} The AACR glossary defines accompanying material as “material issued with, and intended to be used with, the item being cataloged”; do we need to reword for our purposes? If so, how? “… material accompanying and intended by the writer to be used in conjunction with the item being cataloged.” This would cover enclosures in a letter, such as a newspaper clipping or a lock of hair, since they were put there by the writer and are part of the content of the communication, even though neither item was created at the same time as the letter, and is physically different from it. But I would not treat as part of the letter a newspaper clipping that a collector subsequently inserted into the folder.
Enclose physical details of accompanying material in parentheses.
5A2. Sources of information
Take information for this area from the publication manuscript itself.
To facilitate interpretation of the catalog record internationally, these rules follow DACS in spelling out extent terms such as "volume," "pages," "leaves," and "illustrated." [? Or does this violate rule III.2.5 of the Introduction: "DCRM uses existing AACR2 vocabulary in a manner consistent with AACR2; any additional specialized vocabulary necessary for description and access of rare materials occurs in a clear and consistent manner in DCRM rules, appendixes, and glossary entries. DCRM does not introduce rules that are not required by differences expected between rare and general materials"? MN]
[In the text below, I started spelling out all the abbreviations in extent statements, but then stopped when I re-read rule III.2.5 of the Introduction to DCRM(B); hence the inconsistency--MN]
[The abbreviations/no abbreviations issue raised by the DACS rule is real, and I don't think even the DACS editors have a fully consistent approach at this point. BRBL manual says: Abbreviate "centimeters" as "cm." Do not abbreviate "linear feet" or "circa". DJD]
EOK: The cataloging code that must not be named is going to eliminate all abbreviations. That's what the current version says, anyway.
5B. Extent
5B1-5B14. Manuscripts in One Physical Unit
5B1. General
[Do we want to rule one way or the other as to whether to describe a manuscript using the traditional abbreviations, such as AD, ALS, TM, etc.? Or are they no longer used, period? MN]
[I would suggest ruling against use--these were actually one of the main, if not the main, targets of the DACS no-abbreviations rule--readers and even many librarians no longer understand them and they create confusion, IMHO. DJD
EOK: I will drink to that. We eliminated the abbreviations when we reconned our card file. Apart from their obscurity, they make it impossible to do keyword searches for e.g. Letter? or typescript?
[
Should we provide two options for physical description: one for a more general approach (volumes, items, etc.), and another for a more detailed description when appropriate? MN]
[Yes--particularly in the physical description area, it seems to me we don't want to set the bar too high--there has to be room for cataloger's judgment about the appropriate level of detail for a particular item. DJD]
[EOK: I agree; should leave plenty of scope for cataloger's judgment]
5B1.1. The statement of extent should account for every leaf in the volume as issued by the publisher, of the manuscript, including leaves of text, leaves of plates, and blank leaves. It should not include leaves added as part of the binding or the binding itself. [What does "leaves added as part of the binding" mean? MN] {LIZOK} or physically separate but integral material, such as envelopes, enclosures, etc.
5B1.2. Record the complete number of volumes, items, leaves, pages, or columns [AMREMM stated whether or not the ms is layed out in columns or long lines for the "Layout" field, another one of the adapted 500 fields in AMREMM; it is not mentioned in the physical description field. The PD field is limited to # of leaves (or pages), the support material, and height and width of item -JKN] in accordance with the terminology suggested by the volume (or other physical unit) manuscript itself. Record a quantity, material type, page count, and height in centimeters for the manuscript. [AMREMM records height and width of text block, written space and binding, and it records this in millimeters; perhaps such a precise description is overkill for post 16C mss? -JKN] [AMREMM rules about measuring text block, etc. are extreme overkill for post 16c, imho. Height in cm. sufficient? DJD EOK: I agree that AMREMM is way beyond what is appropropriate for modern mss. Describe the material type as one or more volumes if bound, or one or more items if unbound. Describe a volume a manuscript with leaves numbered on both sides, or with leaves unnumbered and printed on both sides, in terms of pages. Describe a volume manuscript with leaves numbered on one side only, or with leaves unnumbered and printed written on one side only, in terms of leaves. If the leaves of a volume manuscript are numbered and printed written on one side only, state this fact in a note. Describe in terms of columns a volume manuscript so numbered when it is printed written with more than one column to the page. If a publication manuscript contains sequences in more than one kind of numbering, record each sequence in its appropriate term as pages, leaves, or columns.
APPM: 1.5B2. Single manuscripts. Describe an individual letter, diary, journal, account book, scrapbook, letter book, literary manuscript, etc., as one item, volume, etc. When known, add in parentheses the number of pages or leaves (whether numbered or not) with text on them or the number or approximate number of items in a volume.
1 item (47 p.)
1 v. (32 leaves)
1 v. (ca. 500 items) [For mss codexes, AMREMM only states volume number if more than 1 -JKN]
{lizOK}I like the idea of specifying the number of items, even when only a single item is involved (as opposed to using only pagination, if a
single item is involved. It makes it easier to do item-level counts, and it also brings records for individual items into line with records for groups of material. However, it is not the approach used for med and Ren mss, which follows the book cataloging approach (use volume counts only for more than one volume)
[I would like to make a general comment addressing this entire issue of pagination and foliaiton because, since this is from DCRM(B) which deals with printed books, it assumes that the basic approach to describing the extent of the item in terms of leaves or pages is to look to the item itself. AMREMM on the other hand states: "Do not rely upon any numeration present in a manuscript, whether original or added later; instead, supply htis information as part of the note for the statement of collation...Do not enclose the total extent in square brackets." (p. 42, seciton 5B2). In other words, catalog descriptions are based on the cataloger's foliation, which eliminates the need for the many different scenarios outlined in this section. Note also that this foliation is not written in square brackets, but is considered authoritative and correct and is the un-square-bracketed basis for the description. Any numbering or foliation that is written in the text but is significantly different from the assigned foliation , or skips, or is otherwise erroneous, can be described in the notes, or - with AMREMM - in the "collation" field. It seems like a more AMREMM-ish approach to basically ignore what the item itself *says* (if indeed it has explicit numbering at all) and just dive in and figure out the foliation yourself. I'm thinking this should be an option for our standards as well since a library foliating its own mss is fairly standard practice. -JKN]
EOK: Two points:
1. Numbering. I think the underlying assumption in AMREMM is that the pagination/foliation isn't evidence of anything, since it is so often supplied (or in many cases, resupplied) by someone other than the original writer. It's also true that the main purpose of recording pagination is to give an idea of the extent of the item, not the numbering patterns. But I find it a little problematic to give a pagination or foliation that doesn't appear in the item at all (especially if numerations that conflict with the cataloger's count do appear in the item). It also plays hob with citing individual pages in the bibliographic record (in 5B7.1, there is the option of indicating which pages are blank). Why not resort to the AMREMM solution only in the worst (or worse) case scenarios where the items contains no pagination whatsoever (and the cataloger can't persuade the curator to paginate), or when there are umpteen different systems of numbering?
2. Basis for including pages in the count. APPM measures in terms of units (item/volume), and then qualifies this with the number of pages or leaves "with text on them" (not the total number of physical pages or leaves). This is fairly common in manuscript cataloging; our modern manuscript curators give the number of pages with substantial writing on them, omitting blank pages, address leaves, pages that just contain a docket, endorsement, or annotation by someone other than the author (the recipient of a letter, a collector, a dealer). They would put a full count, including blanks, in a general note, if desired. I like this idea. We have a number of modern mss. where the text itself is only 2-3 pages (or leaves) long, but is bound like a sacred book with lots of blank leaves following the text, perhaps just to make binding easier. Counting all those blank leaves seems a waste in that case, since they're just filler added later by somebody else. But are there other instances where the number of blank leaves (or pages) is important to specify? (MN) Ugh, I'm grappling with this right now. So I have a late 16C manuscript by one hand (I think) that has one work "The forme of process used befor the Lord of Sessione," paginated 1-44; followed by 2 blank folios (i.e. 4 blank pages); followed by the text "Institutions of the Law of Scotland," paginated 1-422; followed by 6 pages of text that are unnumbered but are part of the text. Do I record a total extent of pagination? (JKN)
Ugh and sigh, I have been dealing with a lot of these myself as we work to improve and standardize some of our older cataloging. I am becoming even more strongly in favor of just giving the one count for "pages with text on them" and not trying to reproduce or create "book style" paginations and foliations. A surprising number of these in our older records turned out to be just wrong, or really misleading, when we came to check the item against the record--I think the errors were introduced just because the cataloger was attempting to codify something that is inherently messy/complex. I think we should encourage catalogers to just use one total number here--possibly original paginations could be included in a note or in the scope and content if the cataloger thinks they are necessary for some reason (history of citation of them, etc)? In the case of a modern manuscript with pagination that seems reliable, though, it might be useful to allow the cataloger to accept the pagination given rather than having to re-count all the pages. For a typewritten book manuscript, for instance, I don't see any harm in using an extent statement like "xvi, 367 pages," based on the numbering given in the item. But maybe it would be confusing to follow one practice in some cases and another practice in others--? Of course, we'll be doing that anyway, in that our online catalogs contain records cataloged according to APPM, DACS, and AMREMM already, and we're about to add another standard--! MN
I think there are instances in which its important to specify the number of blank pages--for one thing, it can keep readers from calling for something that they wouldn't bother with if they knew ( a diary with only three pages of diary entries filled in, a commonplace book blank except for three entries under "sloth," etc.) Again, I think this can be handled in the scope and content, or we could suggest a practice from the old Osborn cataloging rules here
"37 pages (volume mostly blank)" or "4 pages (of 150 otherwise blank)." I don't think this is worthwhile in all cases, but sometimes it is. DJD
{lizok}It's hard to decide because the different measures serve different purposes: giving a count based on physical units most accurately describes the ms as a physical object; it is also a security measure (especially for unbound items); and it is what is needed when planning for digitization. Giving a count based on the pages with substantive content is most useful to researchers (the diary that has entries for Jan 1, 2 and 3 and the rest is silence) And giving a count that reflects the system of numeration that appears on the item is useful for locating specific pages within the item. As I look over what we've done, I don't see a consensus about what type of extent we are describing, the preferred source for the description, or the areas to record the information. Are we all on the same page (heh) about:
What type of extent are we describing?
a. The number of discrete items that make up the ms (i.e. volumes, scrolls, etc.--but not the number of sheets, if unbound); plus the
number of accompanying items (such as envelopes)
b. The number of pages or leaves in the item
c. The number of pages or leaves with _content_ (the APPM approach)
d. The internal numbering system used in the item
e. The collation of the item (i.e. the physical structure, as opposed to just the numbering)
It's legit to include a description of any or all these things. But do we want to recommend one or more of these options as required/preferable? The present draft seems to favor option b, but there seems to be a fair amount of sentiment favoring combining this with option c, when the ms contains a significant number of blank pages. And is the preference absolute, or contingent on the manuscript: for example, (MN's example), if the item is a typescript with reliable numbering (xvi, 367 p.), AND most of the pages have content, we would record the extent using only the internal numbering system; if the internal numbering system is unreliable, or complicated, or not an indicator of content, we would use another system (and make a note about the numbering system). If we use different options, do we always need to indicate clearly what option is used?
What is the source of our description?
a. The item itself
b. Our observation
c. Reliable sources (old catalog card; bibliography; etc.)
Where does the information belong?
a. Physical description field
b. Notes
The physical description field is usually pretty succinct, with notes being used to explain, clarify. But since users tend to look first in
the physical description field (or only there), it should be used to record the details that are most helpful to the most users (whatever we decide they are).
5B1.3. Recording the “complete number” as stated above means recording the number on the last numbered page or leaf of each numbered sequence as the basic statement of extent, with any necessary additions according to succeeding rules, e.g., 5B3, for the addition of unnumbered pages or leaves. Record arabic and roman numerals as they appear in the publication.manuscript. Record roman numerals uppercase or lowercase as they appear. If the pages or leaves are lettered rather than numbered, record the first and last letters followed by the word or abbreviation indicating pages or leaves. Use arabic numerals to designate pages, etc., that are numbered in words or in characters other than arabic or roman and make an explanatory note. Is this level of detail ever necessary for post-1600 mss.? (MN)
x, 32 p., 86 leaves
lxiij, [1] p.
XII, 120 leaves
381 columns
a-h p.
99, [1] p.
Note: Pages numbered in words "one" to "ninety-nine"
5B1.4. If the leaves are all or chiefly non-letterpress, record them as leaves or pages of text rather than as leaves or pages of plates as in 5B9. Make a note to indicate that the leaves are non-letterpress.
LXXVI leaves
Note: Wholly engraved
[1], 13 leaves
Note: Engraved, with a letterpress t.p.
5B2. Normally imposed single sheets
For a normally imposed single-folded (i.e., 4-page) sheet, record the statement of extent in the same manner as for a volume. Apply this rule even if only one of the four pages is printed.contains writing.
1, [3] p.pages
Note: Last three pages are blank
See 5B13-5B14 for all other single-sheet publications.manuscripts.
5B3. Unnumbered pages or leaves
5B3.1. If unnumbered pages or leaves (printed or blank) are not included in a sequence of pagination or foliation, count them according to the terms used to describe the rest of the publication manuscript or the part of the publication manuscript with which they are associated. In ambiguous cases count them as leaves when they are all printed written on one side only; otherwise count them as pages. Use arabic numerals within square brackets. If the gatherings are discernible, include in the count blank leaves at the beginning of the first gathering or at the end of the final gathering when they are present in a copy in hand or known to be present in other copies. Do not count possibly blank leaves wanting according to signature count and not known to exist in other copies.
Cornell procedures manual: If the text of the manuscript ends before the last numbered page, give the number of the last numbered page in the 300 and make a 500 note about the blank pages at the end (e.g. “Pages 50-75 are blank”).
[8], 328 p. pages
[2], 328, [6] p. pages
iii, [1], 88 p. pages
64, [2] p. pages, [3], 16 leaves
64 p. pages, [2], 16 leaves
(Comment: The unnumbered leaves introduce the following section)
64, [4] p. pages, 16 leaves
(Comment: The unnumbered pages are not closely associated with either adjacent section and one or more are printed on a verso)
5B3.2. Consider numbered sequences to include unnumbered pages or leaves falling logically within the sequence, counting back from the recorded numbers
to 1.
[2], 40 p.
(Comment: Pages are numbered 3-40 with four unnumbered pages at the beginning)
but [2], 5-40 p.
(Comment: Pages are numbered 5-40 with two unnumbered pages at the beginning; there is no evidence that any leaves are missing)
5B3.3. Record in the following manner unnumbered blank pages or blank leaves interrupting a numbered sequence:
200, [8], 201-232 p.
5B4. Errata leaves
Include errata leaves (but not errata slips) in the extent statement whether or not they are conjugate with another leaf of the publication. manuscript. Mention the presence of errata leaves and errata slips in a note (see 7B16.1).
136, [2] p.
Note: Errata on p. [137]
5B5. Advertisements
5B5.1. For pages containing only advertisements, include them in the statement of extent when they are clearly integral to the publication. This is the case when they:
are included in the same pagination sequence as the text;
or are printed on the pages of an initial or final gathering also containing leaves or pages of text;
or are printed on a separate gathering in a publication that is continuously signed.
5B5.2. Make a note to indicate the presence of pages that only contain advertisements.
124 p.
Note: Advertisements on p. 119-124
121, [3] p.
Note: Advertisements on [3] p. at end
124, 8 p.
Note: Advertisements on 8 p. at end
(Comment: Advertisements printed on the final gathering in a publication that is continuously signed)
5B5.3. Do not include in the statement of extent pages containing only advertisements that do not fall into any of these categories. Record them in a local note, if considered important (see 7B19.1). Optionally, make a separate description for the advertisements.
278 p.
Optional local note: LC copy has publisher's catalog on an additional 8 p. at end
(Comment: Advertisements printed on a final unsigned gathering)
32 p.
Optional local note: UCLA copy has an additional leaf at end, with advertisements on recto and the verso blank
5B6. Multiple sequences of numbering
5B6.1. If the style of numbering within a sequence changes (e.g., from roman to arabic numerals), record each differently numbered part of the sequence. If unnumbered pages appear between the two styles of numbering, record the total number of unnumbered pages in arabic numerals within square brackets.
xii, 13-176 p. pages
xii, [1], 14-176 p. pages
5B6.2. If the publication manuscript has duplicate sequences of paging, as is sometimes the case with publications works having parallel texts, record both pagings and make an explanatory note. [Does this ever happen with a manuscript? MN]
xii, [1], 35, 35, [1] p. pages
Note: Opposite pages bear duplicate numbering
5B6.3. If a volume has groups of pages numbered in opposite directions, as is sometimes the case with publications works having texts in two languages, record the pagings of the various sections in order, starting from the title page selected for cataloging. [Cut this rule? MN]
{LIZ}I can imagine something analogous happening with a bound volume that was used by two different people for two different purposes.
Second person gets hold of a printed journal, daybook, whatever, that contains a few pages of text at the front; turns it around and starts
writing in it from back to front, and numbers the pages. If the second writer’s work is the focus of the description, you would record the
number of pages occupied by his/her work; and describe the situation in a note}
ix, [1], 155, [1], 126, x p. pages
5B6.4. If a volume has pagination of its own and also bears the pagination of a larger publication work of which it is a part, record the paging of the individual volume in this area and the continuous paging in a note.
328 p. pages
Note: Pages also numbered 501-828
5B6.5. If the pages, leaves, or columns of a publication manuscript are numbered as part of a larger sequence (e.g., one volume of a multipart publication manuscript), or the copy appears to be an incomplete part of a whole, record the number of the first and the last numbered page, leaf, or column. (See also 5B12 for incompleteness at end.) Generally precede the numbers with the word or abbreviation indicating pages, leaves, or columns.
leaves 81-94
p. pages 713-797, [1]
(Comment: Fragment, detached from larger work)
1 volume (265-324 pages) (Should we say the cataloger should describe a bound manuscript first as a volume? Seem to need some way to alert people to the fact that it looks like a book, not a loose manuscript--MN) (CUL 4648 Bd. Ms. 33)
{LIZ}Do we talk anywhere (notes?) about where to indicate that an item is bound? It is becoming increasingly important for us to know whether or not an item is bound or unbound: it affects decisions on exhibitions, loans, photography, and is important for tracking and conservation purposes. We currently record this in the 300$a for med and Ren mss:
300$a 127 leaves (2 columns, 31-33 lines), bound
Not the best place--but where? There is a binding specific note in MARC (563). We have used it thus far only for information about notable bindings, but might use it just to indicate that the item is bound.
but [2], 713-797, [1] p. pages
(Comment: A complete publication, manuscript, such as an offprint, issued separately with this pagination)
5B6.6. If a publication manuscript contains more than three sequences of numbered or more than five sequences of numbered and unnumbered pages or leaves, preferably record all of the sequences. If it is not practical to record all the sequences (e.g., if they are exceedingly numerous), then employ one of the following methods:
a) Record the total number of pages or leaves followed by “in various pagings” or “in various foliations.”
1024 p. pages in various pagings
256 leaves in various foliations
b) If one of the sequences is clearly the main sequence, record the main sequence and the total number of other pages or leaves.
416 p., 98 p. pages in various pagings
c) As a last resort, give one of the designations used for publications manuscripts issued in more than one physical unit (see 5B15.1).
1 v. volume (various pagings)
If one of these methods is employed, record all of the sequences in a note, if considered important.
5Bx. Microform or digital copies.
5BxA. Digital surrogates.
5BxB. Microforms.
Question: If a manuscript is on microfilm, do we describe its extent in terms of the original, with the extent of the microfilm in a note, or do we describe it in terms of reels etc.? APPM treats microforms as such:
1.5B3. Microform and other copies of archival material. If a repository holds both the original and microform or digitized copies of material (and it is describing both in the same bibliographic record), the extent is expressed in two separate statements: the extent of the originals (as formulated under 1.5B1) and the extent of the copies (in number of microfilm reels, microfilm cassettes or cartridges, microfiches, aperture cards, microopaques, compact discs, etc., as appropriate).
450 items
2 microfilm reels
Optionally (see also 1.5B1)
Originals: 450 items
Copies: 2 microfilm reels
Repositories holding only microform or digitized copies of original archival material held elsewhere should give as the chief statement of extent the number of microfilm reels, microfilm cassettes or cartridges, microfiches, aperture cards, microopaques, compact discs, etc., as appropriate. If the extent of the original material is known (i.e., the number of items, volumes, feet, etc.) give this information in a note (see 1.7B2).
123 microfilm reels
4 microfiches
1 microopaque
If microfilm is not on a reel, or if the material occupies only part of a reel along with other unrelated material, give the number of feet of microfilm occupied by the material being cataloged if it can be ascertained easily. Otherwise, indicate that the material occupies only part of a reel (e.g. Forms part of a reel, Partial microfilm reel, etc.). If desired, add the number of frames on a single microfiche in parentheses.
3 ft. of microfilm
1 microfilm reel (12 ft.)
1 microfiche (120 frames)
Partial microfilm reel
5B7. Expansions or corrections
5B7.1. Make a note giving more precise information about pagination or foliation, blank pages or leaves, or other aspects of collation, if considered important (see 7B10).
91, [1] leaves
Optional note: Last leaf blank
216 p. pages
Optional note: Pages [205]-[206] blank
vi, 744, [2] p. pages
Optional note: Leaves A7, B3, and C7 are cancels in some copies
Optional local note: LC copy: Leaves A7, B3, and C7 are uncancelled; the cancel leaves are between p. 742 and p. 743
5B7.2. If the number of the last numbered page, leaf, or column of a sequence does not indicate the correct number of pages, etc., either record the sequences exactly to indicate the source of the error or record the number as given in the publication manuscript and supply a correction in square brackets. Provide an explanatory note, if considered important.
xiv, 823 [i.e. 328] p. pages
Optional note: Page 328 wrongly numbered 823
232, 221-252 p. pages
or 252 [i.e. 264] p. pages
Optional note: Numbers 221-232 are repeated in pagination
(Comment: Same numbering as in preceding example)
5B8. Lack of numbering
5B8.1. If the whole volume manuscript is unpaginated or unfoliated, count the pages or leaves and record the total in arabic numerals within square brackets. State the total in terms of pages or leaves, but not of both. Begin the count with the first page or leaf of the first gathering and end the count with the last page or leaf of the last gathering, as instructed in 5B3. Count all blank pages or leaves.
[104] p. pages
[88] leaves
5B8.2. Optionally, if determining the total number of pages or leaves of an unnumbered volume manuscript might damage an item in fragile condition, give one of the designations used for publications issued manuscripts in more than one physical unit (see 5B15.1) followed by “unpaged” or “unfoliated.”
1 v. volume (unpaged)
5B9. Leaves or pages of plates [Cut? MN]
[EOK: Would this be the place to cover inserts, which are fairly common in literary manuscripts (probably not so common for letters) ]. Here is an example from our catalog:
1 item (77 + 6 leaves)
NOTE: Contains 67 poems in the author’s autograph, written in ink (with some additions in pencil) on 77 leaves of a notebook and on 6 leaves loosely inserted.
Another example:
Inserted between p. 2 and 3 is a slip containing an additional sentence.
5B9.1. Record the number of leaves or pages of plates at the end of the sequence(s) of pagination or foliation, whether the plates are found together or distributed throughout the publication. manuscript. Record the number even when there is only one plate. Count a plate folded and bound at the inner margin as two leaves of plates. Count unnumbered leaves or pages of plates without regard for the terms used to describe the rest of the publication manuscript (accordingly, leaves of plates may follow sequences of pages and pages of plates may follow sequences of leaves).
246 p., 24 leaves of plates
246 p., [12] p. of plates
(Comment: Plates are printed on rectos and versos of 6 leaves)
x, 32, 74 p., [1] leaf of plates
[12], 275, [1] p., [1], XII leaves of plates
(Comment: All plates except the frontispiece are numbered consecutively)
246 p., 38 leaves of plates, 24 p. of plates
5B9.2. If a volume contains a mixture of unnumbered leaves and pages of plates, record the number either in terms of leaves or of pages.
5B9.3. Record folded leaves as leaves or pages of plates. Make a note to indicate any folded letterpress leaves, if considered important.
50, [2] p., [2] folded leaves of plates
Optional note: The folded leaves are letterpress tables
5B9.4. Count title pages (and added title pages) as leaves or pages of plates if they are entirely or chiefly non-letterpress (e.g., engraved or lithographed) and not integral to any letterpress gatherings. Make a note to indicate any title page counted as a plate.
64 p., [1] leaf of plates
Note: Plate has engraved t.p. on recto and blank verso
5B9.5. As a last resort, if a ’publication manuscript's gatherings cannot be ascertained, or it is otherwise difficult to tell whether a leaf constitutes a plate, record it in terms of pages or leaves of plates if unnumbered and pages or leaves of text if included in the pagination.
5B10. Folded leaves
Describe folded leaves as such.
122 folded leaves
230 p., 25 leaves of plates (some folded)
306 p., [12] leaves of plates (1 folded)
5B11. Double leaves
Count numbered double leaves (leaves with fold at either top or fore edge and bound at the inner margin) as pages or as leaves according to their numbering. Count unnumbered double leaves as pages (2 printed pages per double leaf) or as leaves (1 printed page per double leaf). Always indicate the presence of double leaves in a note.
[36] p.
Note: Printed on double leaves
[18] leaves
Note: Printed on 18 double leaves
72 p., 1 leaf of plates
Note: Plate printed on a double leaf
5B12. Incomplete publications manuscripts
If a volume,manuscript, or an individual sequence of pages or leaves within a volume, manuscript, lacks pages or leaves at its end—or an unpaginated or unfoliated volume or sequence lacks any pages or leaves—and the paging or foliation of a complete copy cannot be ascertained, record the number of the last numbered or unnumbered page or leaf followed by “+ p. pages” or “+ leaves.” Make a note of the imperfection.
xxiv, 178+ p. pages
Note: Description based on Incomplete copy; all after p. page 178 wanting
[8+], 237, [1] leaves
Note: Description based on Incomplete copy; one or more prelim. leaves (incl. t.p.) wanting
[EOK: Does this apply to the physical manuscript, as opposed to the text? (in other words, if the writer was working in a blank book, and torn out some pages he was dissatisfied with, this would be the place to record that these pages are missing, even though the text itself is complete?)]
5B13. Sheets, rolls, cases, portfolios, etc.
For a publication manuscript in a single physical unit other than a volume (e.g., a sheet, a roll, a case, a microfilm reel, a CD-ROM, or a portfolio), use an appropriate designation (“sheet,” etc.) preceded by the arabic numeral 1. If adding a statement of pagination or foliation, place it in parentheses following the designation.
1 portfolio (26 sheets)
1 roll
1 reel
1 computer laser optical disc
1 portfolio ([44] sheets)
5B14. Single-sheet publications manuscripts
5B14.1. For a publication manuscript consisting of a single sheet designed to be used unfolded (whether issued folded or unfolded), add a statement of pagination based on the number of pages printed, containing writing, not counting blanks, as follows: [Throughout this Area (Element), eliminate distinction in how numbered and unnumbered pages/leaves are recorded? This would allow us to get rid of square brackets, and the distinction doesn't seem that meaningful for a manuscript, which may have been numbered by Joe Schmoe hundreds of years after the fact--MN]
1 sheet (2 p. pages)
(Comment: Sheet of any size printed on both sides, numbered)
1 sheet ([2] p. pages)
(Comment: Sheet of any size printed on both sides, unnumbered)
1 sheet ([3] p. pages)
(Comment: Folded sheet with title and colophon printed as 2 pages on “outside;” all text printed as one page occupying the entire “inside”)
1 sheet (1 p. page)
(Comment: Broadside or other sheet printed on one side, numbered)
1 sheet ([1] p. page)
(Comment: Broadside or other sheet printed on one side, unnumbered)
5B14.2. For a publication manuscript consisting of a single sheet folded into multiple panels, include in parentheses a count of the number of physical panels on one side of the sheet when unfolded. Include both blank panels and panels containing text or illustrations in the count. Enclose the number in square brackets. Provide details of the sheet’s layout (including the numbering of the panels) in a note, if considered important.
1 folded sheet ([16] panels)
Optional note: A folded sheet with 16 panels on each side when unfolded. All panels are unnumbered.
1 folded sheet ([4] panels)
Optional note: A folded sheet with 4 panels on each side when unfolded. The "outside" contains a title panel, two panels numbered 1-2, and a final blank panel. The "inside" contains a large map spread over all four panels.
For a normally imposed single-folded (i.e., 4-page) sheet, see 5B2.
5B15-5B20. Publications Manuscripts in More Than One Physical Unit
5B15. General rule
5B15.1. If a publication manuscript is issued in more than one physical unit, give the number of physical units in arabic numerals followed by the appropriate designation for the unit (see also 5E).
3 v. volumes
2 portfolios
6 sheets
5B15.2. If a publication has been issued in fascicles intended to be bound into one or more physical units, give the number of pages, leaves, or volumes appropriate to its final form, with a note indicating that it was issued in fascicles.
5B15.3. If the number of physical units in which a publication manuscript is bound differs from the number in which it was actually issued, state this fact in a local note, if considered important (see 7B19.1).
6 v.
Optional local note: LC copy Bound in 3 v.
5B16. Bibliographic volumes vs. physical volumes
If the number of bibliographic volumes differs from the number of physical volumes in which a publication manuscript is actually issued bound or housed, give the number of bibliographic volumes followed by “in” and the number of physical volumes. Give details of the publication’s manuscript's numbering in a note, unless the numbering is given in a contents note (see 7B10).
3 v. in 5
Note: Vols. numbered 1, 2A, 2B, 2C, 3
8 v. in 5
Note: The t.p. of the 5th vol. bears the designation "Bde. 5-8"
5B17. Pagination continuous
5B17.1. If the pagination of a publication manuscript in more than one physical unit is continuous, give the pagination in parentheses after the number of units.
8 v. (894 p.)
5B17.2. Do not use the physical description area to record preliminary sequences unless only the first volume contains such a sequence. A complete record of sequences may be given in a note, if considered important. [For a manuscript, should we make it a rule to always give the complete record of sequences? Is the exact extent more important for a manuscript than for a book, or less important? MN]
EOK: maybe it should be an option to give the complete sequence (the perfect being the enemy of getting it done at all)
3 v. (xx, 804 p.)
(Comment: Preliminaries are in v. 1 only)
3 v. (804 p.)
Optional note: Vol. 1: xx, 202 p.; v. 2: xx, 203-512 p.; v. 3: xxi, [1], 513-804 p.
(Comment: Preliminaries are present in all volumes)
5B18. Pagination not continuous
Optionally, if the pagination of a publication manuscript in more than one physical unit is not continuous, record the pagination of each unit either in parentheses after the number of units or in a note.
2 portfolios (12, 18 leaves)
5 v. (32, 36, 48, 36, 18 p.)
3 v. (v, [1], 31, [1]; vi, 32; iii, [1], 49, [1] p.)
or 3 v.
Optional note: Vol. 1: v, [1], 31, [1] p.; v. 2: vi, 32 p.; v. 3: iii, [1], 49, [1] p.
(Comment: Same pagination as in preceding example)
5B19. Leaves and pages of plates [Cut? MN Yes, probably -JKN]
If a publication manuscript in more than one physical unit contains leaves or pages of plates, do not record them in the statement of extent. Note the presence of the plates in a note, if considered important.
2 v.
Optional note: Vol. 1: viii, 100, [4] p., [12] leaves of plates (2 folded); v. 2: iv, 112 p., [9] leaves of plates
5B20. Discontinued publications manuscripts [Cut? MN I agree -JKN]
If a publication manuscript planned for more than one physical unit has been or appears to have been discontinued before completion, describe the incomplete set as appropriate (i.e., record paging for a single volume or the number of volumes for multiple volumes). Make an explanatory note.
2 v.
Note: No more published? written?
627, [1] p.
Note: Vol. 2 was never published written
[NB: AMREMM includes support as part of the PD, i.e. paper, parchment, etc. -JKN]
{lizOK}: we always record vellum, for all manuscripts, printed books, drawings, you name it; we don't record paper for modern manuscripts or for printed books, but we do for early mss (because it's out of pattern) and for drawings (the museum tradition of much fuller physical description)
The support information is in the 300$b, but precedes "ill."
32 p. : vellum, ill.
This field should be used for succinct information about the support; notes for fuller explanation. We don't include information about the ink/pencil/etc in the Physical description field; it goes in a note.
5C. Illustration
5C1. General rule [General note, with mss we're mostly dealing with ink or paint drawings or decorations, illuminated initials, and such; can we leave off references to lithographs, woodcuts, "leaves of plates," and such? Also, as I mentioned above, these are put in a "Decoration" field, not in the PD (300) field] -JKN
Maybe we could use a note field labeled either "Decoration" or "Illustrations," as appropriate?
APPM gives it as an option to include illustration details in the extent statement. I think we can probably reduce the number of references to lithographs, woodcuts, etc., but on the other hand, there are sometimes modern manuscripts illustrated with glued-in photographs, illustrations taken from printed texts, etc., that are in effect plates. MN
5C1.1. To indicate the presence of illustration, use the abbreviation “ill.” after the statement of extent.
8 v. : ill.
492 p. : ill.
246 p., 32 p. of plates : ill.
5C1.2. Optionally, disregard minor illustrations.
5C1.3. Do not regard ornaments (e.g., head-pieces, vignettes, tail-pieces, printers’ devices), pictorial covers, or pictorial dust jackets as illustrations. If considered important, these may be mentioned in a note (see 7B10). [AMREMM regards all ornaments, although clearly they're not "printer's devices" - JKN]
5C1.4. Optionally, treat significant title-page illustrations as illustrations rather than ornaments. Make a note to indicate any title-page illustration so treated, if considered important (see 7B10).
5C1.5. Optionally, add the graphic process or technique in parentheses, preferably using a term found in a standard thesaurus.
[1] Give more detailed descriptions of the illustrations in a note, if considered important.
: ill. (woodcuts)
: ill. (steel engravings)
{lizOK}: examples:
ill. (drawings)
ill. (photographs) [if affixed to the manuscript--an account of a trip, with photographs stuck in here and there to illustrate]
5C2. Types of illustrations
5C2.1. Optionally, specify particular types of illustrations. Use in alphabetical order one or more such terms as the following: coats of arms, diagrams, facsims., forms, geneal. tables, maps, music, plans, ports. (use for single or group portraits), samples.
5C2.2. Replace “ill.” with terms specifying particular types of illustrations if the particular types are the only illustrations in the publication.manuscript.
: maps
: ports. (Woodburytypes)
5C2.3. Precede terms specifying particular types of illustrations with “ill.” if the particular types are not the only illustrations in the publication.manuscript.
: ill., maps, plans
: ill. (wood engravings), maps (lithographs)
{liz}: example:
ill. (drawings), music--for an album of autographs, some of which include little sketches, some of which are musical quotations
5C3. Color illustrations
5C3.1. Describe color illustrations as such using the abbreviation “col.” Treat illustrations printed with a tint block (e.g., chiaroscuro woodcuts, tinted lithographs) as color illustrations.
: col. ill.
: ill., col. maps, ports. (some col.)
: ill. (some col.), maps, plans
: col. ill. (Baxter prints)
5C3.2. Do not describe hand-colored illustrations as “col.” unless there is evidence that the publication was issued with the hand coloring. In case of doubt, consider any machine-press publication with hand coloring to have been issued that way by the publisher. Always mention publisher-issued hand coloring in a note (see 7B10.3); make a local note on the presence of other hand coloring, if considered important (see 7B19.1.3).
: col. ill.
Note: With hand-colored wood engravings
(Comment: Title contains statement “with colored engravings”)
: col. ill. (lithographs)
Note: Lithographs are hand colored, as issued; see Sitwell, S. Fine bird books, p. 78
5C3.3. If both the text and illustrations are printed in a single color, do not describe the illustrations as “col.” Make a note to indicate the color of the ink, if considered important.
: ill.
Optional note: Printed in green throughout
5C4. Number of illustrations
Record the number of illustrations when their number can be ascertained readily (e.g., when the illustrations are listed and their numbers stated). Is this necessary for manuscripts? MN
: 94 ill.
: ill., 8 facsims.
: 3 ill., 1 map
: 6 col. ill. (tinted lithographs)
: 2 maps (lithographs), 1 port. (mezzotint)
: 1 ill. (engraving)
Note: Illustration is a t.p. vignette depicting a woman with raised sword and torch, with two serpents rising out of an inferno in the background
5C5. Publications Works consisting entirely or chiefly of illustrations
If a publication manuscript consists entirely or chiefly of illustrations, account for this fact by specifying “all ill.” or “chiefly ill.” Optionally, when the illustrations are all or chiefly of a particular type (see 5C2.2), replace “ill.” with the term specifying the particular type.
[If a work consists chiefly or entirely of illustrations, would we suggest that it be cataloged as mixed material or graphics rather than as a manuscript? Examples: a photo album, a salesman's sample book, an artist's portfolio, an album of caricatures, or conceivably a manuscript draft of a picture book. Maybe we could mention that in cases like these it's an option to describe the item using DCRM(G) or DACS--MN]
: all ill.
: chiefly maps
5D. Size and format
5D1. General rule [AMREMM always measures height and width of text block, written space, AND binding in mm -JKN] Are there any post-1600 mss. where this information would be important to know? (MN)
{liz}WOuld it be a good idea to say somewhere in here, Record the dimensions of the item being cataloged, not the sheets on which it is mounted or inlaid; if it is desirable to record these dimensions, do so in a note.
APPM makes it optional to give dimensions, as follows:
1.5D2. Single manuscripts. Give the height of single unbound manuscripts in centimeters to the next whole centimeter up. Add the width if it is less than half the height or greater than the height. If the manuscript is kept folded, add the dimensions when folded.
1 item (6 p.) ; 24 cm. [Height]
1 item (7 p.) ; 24 x 30 cm. [Height x width]
1 item (12 leaves) ; 20 cm. folded to 10 x 12 cm.
1 item (1 leaf) ; parchment ; 35 x 66 cm. folded to 10 x 19 cm.
Give the height of a bound volume or case in centimeters, to the next whole centimeter. Add the width if it is either less than half the height, or greater than the height.
1 v. (131 leaves in case) ; 26 cm.
1 item (70 p. in case) ; 20 x 24 cm.
5D1.1. Give the height of a publication manuscript (based on the copy in hand) in centimeters, rounding a fraction of a centimeter up to the next full centimeter. If a publication manuscript measures less than 10 centimeters, give the height in millimeters. If more than one copy of the publication is held, and the heights of the different copies vary, record the height of the tallest copy and give the height of the other copies in a local note.
; 18 cm
(Comment: A publication manuscript measuring 17.1 centimeters in height)
; 99 mm
(Comment: A publication manuscript measuring between 98 and 99 millimeters in height)
5D1.2. If a publication manuscript is bound, measure the height of the binding. When the height of the publication manuscript differs by 3 centimeters or more from the height of the binding, specify both.
; 12 cm bound to 20 cm
5D1.3. For hand-press publications, add the bibliographical format of the publication in parentheses following the size statement whenever the format can be determined. Optionally, give the format also for machine-press publications. Give the format in abbreviated form (fol., 4to, 8vo, 12mo, etc.). Use “full-sheet” for publications made up of unfolded sheets.
; 20 cm (4to)
(Comment: A publication in quarto)
; 20 cm (4to and 8vo)
(Comment: A publication consisting of a mixture of quarto and octavo sheets)
; 51 x 38 cm (full-sheet)
5D2. Width
If the width of a volume is greater than the height, or less than half the height, give the height x width.
; 20 x 32 cm
; 20 x 8 cm
If one of the measurements would normally be given in millimeters and one in centimeters, give both measurements in millimeters.
; 95 x 120 mm
5D3. Differing sizes
If the volumes of a multipart set differ in size, give the smallest or smaller size and the largest or larger size, separated by a hyphen.
; 24-28 cm
5D4. Single-sheet publications manuscripts
5D4.1. For a single-sheet publication manuscript issued unfolded, give the height x width. If a sheet is issued in folded form, but is designed to be used unfolded (e.g., with the chief part occupying a whole side of the sheet), add the dimensions of the sheet when folded.
1 sheet ([1] p.); 48 x 30 cm, folded to 24 x 15 cm
5D4.2. When describing other folded sheets (see 5B14), give the height of the sheet when folded.
1 folded sheet ([8] panels) ; 18 cm
5E. Accompanying material
5E1. General rule
5E1.1. If a publication manuscript and its has accompanying material, are issued simultaneously (or nearly so) and are intended to be used together, give the number of physical units of accompanying material in arabic numerals, and the name of the material at the end of the physical description.
EOK; I think this rule needs work. Intended by whom? The writer, or subsequent owners? We have a lot of manuscripts with material subsequently inserted, or just accompanying the manuscript, such as photos, letters, a printed pamphlet version of the manuscript, etc. These shed light on the manuscript, and were acquired to be used with the manuscript, but it's a different relationship than the relationship between items issued together by a publisher. We use this field mainly for envelopes:
; 24 cm (8vo) + 1 price list
; 23 cm + 1 envelope
I agree, with manuscripts it seems inappropriate to speculate as to what was intended or by whom. It's more of a WYSIWYG situation; best just to describe what's there--MN
5E1.2. Optionally, give the physical description of accompanying material in parentheses following its name.
; 21 cm (8vo) + 1 atlas (38 p., 19 leaves of plates : col. maps ; 37 cm (fol.))
; 25 cm (8vo) + 1 map (col. ; 65 x 40 cm)
or describe the accompanying material independently
or mention it in a note (see 7B11).
EOK: we use a 500 note for address leaves, or seals
5E2. Issued In pocket
If accompanying material is issued in a pocket attached to a publication, manuscript, specify the location in a note.
; 30 cm (4to) + 2 folded maps
Note: Maps in pocket on inside back cover
[1] Thesauri useful for this purpose include the
Art & Architecture Thesaurus (AAT) and the
Thesaurus for Graphic Materials II: Genre & Physical Characteristic Terms (TGM II).
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