1D. Date of creation

 

1D1. General rule.

 

1D1.1. Record dates the manuscript in hand was created, as part of this element.

 

1D1.2 Do not transcribe dates as they appear in the manuscript, but do include the day and month, if present. Do not transcribe dates as they appear in the manuscript. Rather, record the date expressed as year, month, day, in the language of the describing institution. Normalize dates: expand contracted years, convert ordinal to cardinal numbers, and do not abbreviate months. Transcribe date in a note, if considered important.

 

Autograph letter signed from David Garrick to Samuel Johnson, 1749 July 23

 

, 1902 September 26

Note: Date appears as, “Sept. 26^th, 1902.”

 

1D1.3. Do not include time of day as part of this element, unless it serves to distinguish between two or more manuscripts with the same title and date. Otherwise, record time of day in a note, if considered important.

 

Telegram from Senator Joseph McCarthy, Reno, Nevada, to President Harry S. Truman, White House, 1950 February 11

Note: Date appears on item as “Reno Nev Feb 11 1139A” and stamped by the White House “1950 Feb 11 PM 731”.

 

1D1.4. Do not include words and phrases such as "in the year" and "anno" or days of the week as part of this element. Record this information in a note, if considered important.

 

, 1698 July 20

Note: Date appears as “the 20^th of July, anno Dom. 1698”

 

, 1863 March 6

Note: Date appears as “Friday Evening, March 6, ‘63”

 

1D1.5. If the date is grammatically inseparable from information transcribed as part of another element or area, such as a transcribed formal title, according to one or more of the conditions enumerated in 1B2.1.1, transcribe it within that area or element and record the date again as prescribed in 1D1.2.

 

My 1812 summer in Rome, 1812

 

Italy review'd in 1729 & 1730, in two parts, 1730

 

Memoranda, from a journal of tours made upon the continent at various periods beginning in 1821 : with illustrations sketched upon the spot, 1821-1836

 

1D1.6. If the date of physical creation differs from the date of intellectual creation, transcribe or record date of intellectual creation as part of title element and record the date of physical creation as part of the date element.

 

Sarah Sutton 1854 travel diary, 1900s

 

Copy of letter from James I, King of England, to unknown recipient July 22, 1607 : manuscript, circa 1630

 

or

 

Copy of July 22 1607 letter from James I, King of England, to unknown recipient : manuscript, circa 1630

 

or

 

James I, King of England, letter to unknown recipient, July 22 1607 : manuscript copy, circa 1630

 

Copy of 17th century treatise on arminianism : manuscript, 1745

 

or

 

Treatise on arminianism, 17th century : manuscript copy, 1745

 

1D2. Adjustments or additions

 

1D2.1. Roman numerals. If the date appears in roman numerals, convert to arabic numerals and record according to 1D1.2. Transcribe date in a note, if considered important.

 

, 1760 July 4

Note: Date appears as: July 4 MDCCLX.

 

, 1600 June 9

Note: Date appears as: ixth of June 1600.

 

1D2.2. Chronograms. If date appears only in the form of a chronogram, convert to arabic numerals and record according to 1D1.2. Make a note explaining the source of the date and a transcription of the original chronogram, if considered important.

 

, 1656

Note: Date only expressed in chronogram on title page: Monte tonans De CLaro VIrgo trophæa trophaea serenat et Mons rotat arDentes præ prae CLarVs In ȧėra sphæras sphaeras.

 

1D2.3. Narrative dates. If the date on the manuscript is expressed in words, normalize according to 1D1.2. Make a note explaining the source of the date and a transcription of the original form of the statement, if considered important.

 

 , 1603/1604 March 15

Note: Date expressed in Latin: "decimo quinto die Martij Anno domini 1603 Primo Jacobi Regis"

Commnet: See also rule 1D2.5.2 for Lady Day dates.

 

, 1945 December 25

Note: Date expressed: “Christmas Day, 1945”

 

1D2.4. Fictitious or incorrect dates. If the date of creation present on the item is known to be fictitious or is incorrect, record the real or correct date. Make a note explaining the fictitiousness or error and a transcription of the fictitious or incorrect date, if considered important.

 

, 1730

Note: Date appears in manuscript as 1703, letter is signed using correspondents married name, date of marriage in 1729.

 

1D2.5. Julian/Old Style, Gregorian/New Style and Lady Day dates [add footnote about Gregorian Calendar was adopted in different countries at different times, and about LD dating]

 

1D2.5.1. Julian/Old Style and Gregorian/New Style dates. Record Julian/Old Style or Gregorian/New Style dates as they appear on the item in the normalized form according to 1D1.2.

 

[NEED EXAMPLES]

 

If, however, the manuscript is double-dated to reflect both Julian/Old Style and Gregorian/New Style, record both dates, separated by a slash, in the normalized form. Transcribe the date in a note, if considered important.

 

, 1601 May 4/14

Note: Date appears as: “May 4^th/14^th O.S./N.S. 1601”

 

, 1649/1650 January 19/29

Note: Date on manuscript appears as "Paris this 29/19 January 1650 stylo novo."

Comment: Because the letter originated in France, the New Style date appeared before the Old Style, but the date in the record reflects Old Style/New Style ordering conventions.

 

, 1604/1605 January 19/29

 

, 1610/1611 January 29/February 8

 

1D2.5.2. Lady Day dates. If the year of creation is based on the new year beginning on Lady Day (March 25), double-date the year to reflect both the year as it appears on the item and the year according to the modern calendar (new year beginning January 1). Separate the two years by a slash. In case of doubt, do not adjust the year. Transcribe the date in a note, if considered important.

 

, 1588/1589 February 8

Note: Date appears as: "Februar. 8. anno 1588"

 

1D2.6. Dates in other calendar systems. If the date of creation is based on a calendar other than the Julian or Gregorian calendar, convert to the Gregorian calendar (the current internationally accepted civil calendar) and record date according to 1D1.2. Transcribe the date in a note, if considered important. [add footnote that this is not an exhaustive list]

 

a) Regnal

 

, 1202 July 28 [please check our math!]

Note: Date on manuscript expressed as "The third day after the feast of Saint Christopher in the fourth year of the reign of King John."  A: think about taking out this really old example? Seems to fit in more with AMREMM

 

 , 1444

Note: Date on manuscript expressed as "22 Henry VI"

 

, 1921 March 7

Note: Date on manuscript in Japanese Emperor Era calendar (Nengo) as the 10^th year of Taishō, third month and seventh day.  

 

b) Hebrew calendar

 

, 1866 or 1867

Note: Date appears in manuscript as "shenat 627."

 

c) French Revolutionary calendar

 

, 1798 or 1799

Note: Date appears in manuscript as "an VII"

 

 , 1794 between January 20 and February 18

Note: Date appears in manuscript as "pluviose 1794."

 

d) Islamic calendar

 

, between 1700 and 1720

Note: Copy undated, but was produced between 1700/1112 when poem was written and the year 1720/1132 when the author wrote, alongside his stamp, that he corrected the volume.

 

1D2.7. Multiple adjustments or additions. If the date of creation requires more than a single adjustment or addition, convert and record date according to 1D1.2. Transcribe the date in a note, if considered important.

Optionally, if the date of creation requires more than a single adjustment or addition and proves to be difficult to convert according to 1D1.2, record a conjectural date according to 1D4-1D5.

 

1D3. Date of creation supplied from reference sources

If the date of creation does not appear in the manuscript but can be determined from a reliable bibliography, reference work, or the content of the manuscript, record the date according to 1D1.2 or 1D4-5. Give the source of the supplied date and any needed explanation in a note, if considered important.

 

 , 1616 July 1

Note: Undated, date from The works of Sir Walter Ralegh, 1829, v. 1, p. 473

 

Autograph letter signed from Sir Ralph Winwood, Newmarket, to Christiaan Huygens, Secretary to the Council of the United Province, 1614 February 25

Note: Dated: 25 de Febrier. Letter would have been one of Winwood’s last acts as a diplomat.

Comment: Biographical note about Winwood’s service at The Hague has him leaving The Hague in September 1613 and leaving his post in March 1614.

 

 , 1906 April 23

Note: Dated: Apr. 23, year extrapolated from subject of letter.

Comment: Letter is eye-witness eyewitness account of the San Francisco earthquake

 

1D4. Conjectural date of creation

 

1D4.1. Supply a conjectural date of creation based on any reliable information available, including from the manuscript itself. Indicate the basis for the conjecture in a note, if considered important.

 

, circa 1820

Note: Watermark dated 1815.

 

, between 1574 and 1584

Note: Undated letter probably written between 1574 when Elizabeth married John, Lord Russell and 1584 when Lord Russell died.

Comment: Letter signed using married name, and subject of letter is of her husband Lord Russell.

 

1D4.2. If the only date appearing within the manuscript bears no relationship to the date of creation, do not record it as the date, but rather supply a conjectural date. Transcribe the date in a note, if considered important.

[NEED EXAMPLE]

 

1D4.3. Every effort should be made to supply a conjectural date, but if supplying a conjectural date would be impossible, misleading, or unhelpful, state “date unknown” or “date not identified.” Do not use the abbreviations “n. d.” or “s. d.”

 

1D5. Patterns for supplying a conjectural date

 

Give a probable date or period of creation according to one of the patterns shown in the examples below. Give any needed explanation in a note.

 

, 1736?                                                            probable date

, circa 1849                                                      approximate date

, circa 1703?                                                     probable approximate date

, after 1875                                                       terminal date

, before 1916 July 16                                          terminal date

, 1814 or 1815                                                   one year or the other

, between 1618 and 1648                                     span certain

, between 1711 and 1749?                                    span uncertain

, between circa 1700 and circa 1750                        span uncertain

, 1890s                                                             decade certain

, between 1900 and 1909                                       first decade of century

, 1730s?                                                            decade uncertain

, 1800s                                                              century certain

, 1700s?                                                              century uncertain

 

 

1D6. Copyright dates

 

1D6.1. If a copyright date appears on a manuscript and reflects the date of creation, record it as the date according to 1D1.2. Make a note that the creation date is derived from the copyright date, if considered important. If transcribing a copyright symbol in the note, use a lowercase c to represent the symbol if it cannot be reproduced using available typographic facilities.

 

, 2007

Optional note: Manuscript note on first leaf: "Copyright reserved 2007. Not to be reproduced without permission."

 

1D6.2. If a copyright date appears on a manuscript that does not reflect the date of creation, do not record as date. Instead, follow rules of conjectural dates in 1D4 and 1D5.

 

1D6.3. If a copyright date appears on a manuscript that reflects the date of creation of a printed work of which the manuscript is a copy, record as part of the title and follow rules in 1D1.5 and 1D1.6.

 

1D7. Inclusive dates

 

1D7.1. If describing a manuscript (that is not a collection) that was created over a period of time, be it a single sheet, multiple sheets, volume, multiple volumes or parts, record the first date of creation and the last date of creation and connect them with a hyphen.

 

, 1849-1852

 

1D7.2. If describing a manuscript that was created over a period of time, but the first date of creation, the last date of creation, or both, are not present on the manuscript, or are uncertain, follow the rules for conjectural dates in 1D4 and 1D5 and connect them with a hyphen.

 

, 1897-1915?

 

, circa 1915-circa 1918

 

, 1700s-1800s

 

 

1D7.3. If describing a manuscript that was created over a period of time, but the bulk of the material was created only over part of the time, include, following the inclusive dates, the bulk dates in parenthesis with the word "bulk" and connect a range of dates with a hyphen.

 

, 1920-1956 (bulk 1920-1923)

 

1D7.4. Record the date(s) of each volume, part, etc., in a note, if considered important.

 

, circa 1961-1965

Note: Notebook 1: 1961; notebook 2: 1962-1963; notebook 3: 1963-1965.

 

DCRM(MSS)_Area 1D_dates_20090925_aeb_sans_comments.doc

 

DCRM(MSS)_Area 1D_dates_20090925_aeb_comments.doc