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DCRM(MSS) Area 1A (Preliminary rules), Kate, Fall 2009 (version 6a)

Page history last edited by Kate Moriarty 10 years, 8 months ago

 

1. Title, Statement of Responsibility, and Date Area

 

Contents:

1A. Preliminary rule

1B. Title

1C. Statements of responsibility

1D. Date of creation 

 

1A Preliminary rule

 

1A1. Prescribed punctuation

 

This section describes prescribed punctuation for an ISBD catalog record. For an ISAD(G) description of an item in an archival finding aid, or in a document in another format, apply the punctuation appropriate to that format.

 

For instructions on the use of spaces before and after prescribed punctuation, see 0E. 

 

Precede each parallel title by an equals sign.

 

Precede each unit of other title information in a formal title by a colon.

 

Precede the first statement of responsibility by a diagonal slash.

 

Precede each subsequent statement of responsibility by a semicolon.

 

Precede the date by a comma.

 

1A2. Required elements

 

A title and date are required elements and must be supplied if they do not appear on the manuscript or other sources. A statement of responsibility must be recorded only when it appears on the manuscript. If a statement of responsibility does not appear on the manuscript, record the creator's name in the title statement if it is a work for which a formal title is not appropriate or customarily used (see 1B1.2), or in a note.

 

1A3. Sources of information 

 

The prescribed source of information for the title and date elements is the manuscript itself, or any reliable reference source concerning the manuscript. The prescribed source of information for the statement of responsibility is the manuscript itself.

 

1A4. Devised titles versus formal titles

 

1A4.1. Devised titles. Manuscript material that takes the form of letters, contracts, diaries, legal documents, etc., is customarily untitled. Titles for these works must in most cases be devised by the archivist or cataloger. Consult 1B1 for rules on how to devise titles if none exist.

 

          Paymaster book and army regulations

 

1A4.2. Formal titles. Manuscript material that takes the form of literary, historical, scientific, etc. works may have existing, or formal, titles. These titles are usually assigned to the work by its creator either at the time of writing or during the publication process. They may also be assigned to the work later by scholars, owners of the manuscript, or previous catalogers. Formal titles may be found on a title page, colophon, or in reference sources. Consult 1B2 for rules on how to record formal titles.

 

          The frolick's, or, The lawyer cheated : an new comedey, the first coppy                       

 

1A5. Creators versus statements of responsibility.

 

1A5.1. Creators. Most manuscript material, particularly letters, contracts, diaries, and legal documents, lacks a formal statement (such as that found on a title page) of the person or persons responsible for the intellectual or artistic content. In these cases the name of the creator may be supplied as part of the devised title. For information on recording creator information, see 1B1.

 

George Cruikshank drawings

 

John Whiting orderly book

 

1A5.2. Statements of responsibility

 

If information on the person or persons responsible for the intellectual or artistic content of the manuscript is formally presented on the title page or colophon of the manuscript, record this information as the statement of responsibility element. Do not supply a statement of responsibility if it does not appear in the manuscript. For information on transcribing statements of responsibility, see 1C. 

 

 Vorlesungen über Varationsrechnung / gehalten von Prof. Dr. Weierstrass

 

1A6. Form and order of information 

 

1A6.1. ISBD description

 

For an ISBD record for a manuscript with a title page or colophon, transcribe the title and statement of responsibility information in the form and order in which it is presented in the source, unless instructed otherwise by specific rules.

 

For an ISBD record for a manuscript without a title page or colophon, there is no prescribed form or order of information. Devise a title that most accurately identifies the item. 

 

Histoire de la famille Bonheur jusqu'au 1849

(Comment: formal title)

 

Photograph album on India

               (Comment: devised title)

 

1A6.2. ISAD(G) description. For an ISAD(G) description, there is no prescribed form or order of information. Devise a title that most accurately identifies the item within the context of the finding aid hierarchy. 

 

 [NEED ARCHIVAL TITLE EXAMPLES]

 

Comments (8)

Kate Moriarty said

at 10:19 am on Oct 8, 2009

Ready for comment.

I removed from the contents, 1E. Multiple works in a single item. The closest corollary I could think of toe DCRM(B) is "bound withs" which is covered in the notes area. Could we do the same with this? Or include it in Area 0 General Rules since it applies to all areas of description. This might call for bifurcation since with cataloging you would provide a record for each work but with archives you might need to describe it in the finding aid as a unit. Another suggestion was to move it to Appendix B Collection-level Records, which is a possibility.

I also removed "1At6. Abbreviations. Do not use abbreviations such as ALS, TLS, AMS, ADS, etc." since that will be covered in Area 0 (see DCRM(B) 0G8 Abbreviations and contractions).

The examples in this section are from the ones Margaret supplied for 1A5, version 6. I included them as formal title examples throughout this section (hopefully correctly). I parked all of Margaret's examples (which included call number identification) on the Examples wiki page under 1A5. Form and order of information. Sorry I don't have examples to supply for the other gaps.

Elizabeth O'Keefe said

at 3:46 pm on Oct 16, 2009

1A2. Prescribed sources of information

I reworded this, to reflect the fact that the statement of responsbility comes only from the mss--you don't take one from a reference source:

The prescribed source of information for the title and date areas is the manuscript itself, or any reliable reference source concerning the manuscript. The prescribed source of information for the statement of responsibility is the manuscript itself.
[ADD? Do not use brackets to indicate that information in the title area did not come from the prescribed sources of information, or to clarify or correct transcribed information in this area.]

IS this the place to add something about brackets? The prescribed punctuation area is probably not the correct place, since this refers to ISBD punctuation. But don't we need to say in this preliminary section: don't use brackets--either transcribe what is there (and use notes to clarify typos, inaccururacies, abbreviations, etc) or devise a title (and use notes to record what appears on the item, if it's important)

Elizabeth O'Keefe said

at 3:53 pm on Oct 16, 2009

ADD A RULE ON REQUIRED ELEMENTS FOR THE TITLE AREA?

1A3. Required elements

A title and date are required elements, and must be supplied if they do not appear on the manuscript or other sources. A statement of responsibility must be recorded only when it appears on the manuscript; if a statement of responsibility does not appear on the manuscript, record the creator’s name in the title statement, if it is a work for which a formal title is not appropriate or not customarily used (1B1.2), or in a note.

Elizabeth O'Keefe said

at 4:15 pm on Oct 16, 2009

1A3

Devised versus existing titles

Manuscript material that takes the form of letters, contracts, diaries, legal documents, etc., is customarily untitled; titles for these works must in most cases be devised by the cataloger. Literary, historical, scientific, etc. works are more likely to have titles. These titles are usually assigned to the work by its creator either at the time of writing or during the publication process; they may also be assigned to the work later, by scholars, owners of the manuscript, or previous catalogers. But many literary, historical, etc. works that exist in manuscript form only have never been assigned a title; for these, the cataloger must devise a title. Consult 1B1 for rules on how to devise titles if none exist, and rule 1B2 for rules on how to record existing titles.

Elizabeth O'Keefe said

at 4:31 pm on Oct 16, 2009

REWRITE OF 1A4

1A4. Information on the creator of the manuscript

If information on the person or persons responsible for the intellectual or artistic content of the manuscript is formally presented on the title page or colophon of the manuscript, [what about elsewhere in the ms, in a formal way???], record this information in the statement of responsibility area. .Do not supply a statement of responsibility if it does not appear in the manuscript. For information on transcribing statements of responsibility, see 1C. For information on recording creator information for mss that lack statements of responsibility, see 1B1 (and the corresponding notes area).
Vorlesungen über Varationsrechnung / gehalten von Prof. Dr. Weierstrass
John Whiting orderly book

Kate Moriarty said

at 4:35 pm on Oct 23, 2009

The final draft of Area 1A is finished. Thanks for your comments and examples, I've incorporated most of them. I did not include information on square brackets here, thinking that might be covered in Area 0, but we can discuss it further. I also, for now, continued the use of "formal" titles as opposed to "existing" titles since a final decision on that has not yet been made. Margaret, is the date part of the title for your 1A6.1 example "Photograph album on India"? Since date is a required element for this area, should we make sure the examples in this section include it?

Kate Moriarty said

at 7:56 pm on Nov 2, 2009

I incorporated some of Liz's 10/30/09 suggestions. The changes are bolded in red in 4 rules: 1A4.2, 1A5.1, 1A6.1, and 1A6.2.

Alison said

at 2:20 am on Dec 10, 2009

Whoops! Looks like 1A6.1 example is ok in this version but missed in MSWord version that went out. (Already at least 2 comments on it so far)

Photograph album on India
(Comment: devised title)

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