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Page history last edited by Jennifer Nelson 9 years, 3 months ago


Glossary Excel file (4/24/12)



Glossary - WORKING DEFINITIONS - 4/24/12 do not work on the wiki page. new version in in above Excel spreadsheet


Cf. Lewis J. Bellardo and Lynn Lady Bellardo, A glossary for archivists, manuscript curators, and records managers (Chicago: Society of American Archivists, c1992). 


Accompanying material. [in the manuscripts context. See the AACR2 definition. Term suggested at 7/14/09 editorial meeting]


Attribution. [See 2011-06 Annual Meeting Notes]


Autograph. As an adjective (as in the phrase "autograph manuscript"), this term denotes a manuscript written in the hand of its creator. 


Bifolium. Defined in AMREMM?




Bound manuscript.





Bulk dates.

DACS: The dates of the documents that constitute the largest part of the unit being described. See also Inclusive dates, Predominant dates.


Byname (appropriate from AMREMM) [See 7B3.6 in 2011-06 ALA Annual Meeting Notes] 


Chief title. (see DCRM(B))




Common name. The name by which a particular manuscript is known as a physical object, apart from the work whose text it contains. Examples include the Drake manuscript and the Pickering manuscript.





The person, family, or corporate body responsible for the manuscript's intellectual or artistic content. The creator of the manuscript is usually but not necessarily the author; e.g., the collector is the creator of a collection that he or she has assembled, such as an album of autographs of famous people. If a manuscript is written by person A and later copied out verbatim by person B, person A is considered the creator, being the person responsible for the manuscript's intellectual content. If a student takes notes on a lecture given by a professor, the creator of the lecture notes is considered to be the professor who gave the lecture. However, if the student accumulates a collection of lecture notes from different courses, the student would be considered the creator of the collection.


DACS: A person, family, or corporate body that created, assembled, accumulated, and/or maintained and used records in the conduct of personal or corporate activity. A creator can also be responsible for the intellectual content of a single item.


Custodial history.






Edition, named revision of.




Finding aid. DACS: A representation of, or a means of access to, archival materials made or received by a repository in the course of establishing administrative or intellectual control over the archival materials.


Foliated. [suggested at Oct. 2011 meeting]


Formal title - definition in progress

A formal title is the title of a work as assigned at the point of creation or production, or is historically associated with the work even if assigned at a later date. A formal title typically appears on the manuscript's title page, colophon, or caption. If a formal title does not appear in any of these places but is known to exist, elsewhere in the manuscript or in accompanying material, including housing; or in reference or other sources.


Hand. (Distinguished from "script"--note that we give Secretary as an example of script, but it's often called Secretary hand, isn't it? Also, make clear that this does not mean handwriting)


Holograph See autograph.


Housing. The container or outer covering for a manuscript, such as a folder or cloth case. Often used to refer specifically to a covering added by the repository to protect the manuscript from wear.


Immediate source of acquisition.

DACS: The person or organization from whom the unit being described was acquired through donation, purchase, transfer, etc. 


Inclusive dates.

DACS: The earliest and latest dates of the materials being described, or of the activity in question as they [sic] relate to the materials being described. See also Bulk dates, Predominant dates.


Incomplete manuscript. [vs. unfinished manuscript; see 2009-09 Folger Meeting Minutes 1B3. Material type]







DACS: 1. An object that can be distinguished from a group and that is complete in itself.  2. The lowest level of description.

APPM, 1.5B1. (p. 21 footnote): "Items are defined here as intellectual entities, e.g., a letter is one item, a 600-page manuscript is one item, 12 poems on 7 leaves is 12 items, etc."






Linking entry.


Linking entry complexity note.






Mark of omission





DACS: The material support of a record's content and form.




Mount. (cf. 5C2. as of 2/2012) Defined in AMREMM?




DACS: 1. The initial manifestation of something.   2. A prototype from which copies are made.




Paginated. [suggested at Oct. 2011 meeting]





DACS: The relationships between records and the organizations or individuals that created, assembled, accumulated, and/or maintained and used them in the conduct of personal or corporate activity.


Reference sources. Includes provenance files, book dealer descriptions, inventories, etc.




Script. A type of writing hand; not the same as a writing system. Gothic, Secretary, and Carolingian miniscule are examples of scripts. (Make clear that this does not mean handwriting style, such as cursive or block letters--does it?)




Scriptorium era.


Signature. Handwritten autograph, not gatherings; may or may not be the creator's autograph




Statement of responsibility. For purposes of these cataloging rules, "statement of responsibility" is considered to apply only to a statement of authorship, editorship, etc. which appears on the title page, colophon, or caption of the manuscript. (Arrived at in Oct. 2011 Folger meeting) 


Suetterlin script.


Supplied title.

 DACS: A title provided by the archivist when there is no formal title for the unit being described, or where the formal title is misleading or inadequate.



Support. (cf. 5C2. as of 2/2012) Defined in AMREMM?


Title. (see 6/30/08 0C1 discussion)


Title page. (see 6/30/08 0C1 discussion)


Title proper. The title proper is the the main title of the manuscript, and the first element of the description in a bibliographic record. It includes any alternate title, but excludes other title information such as the subtitle or statement of responsibility. Title information preceding the chief title on the title page, colophon, or caption is considered part of the title proper. Cf. Describing Archives: A Content Standard, Appendix A.



Unfinished manuscript. (vs. incomplete manuscript; see 2009-09 Folger Meeting Minutes 1B3. Material type)


Version. (Can include a manuscript of a particular edition of a book)


Virgule. In Gothic script, a pause mark ( / ) which may correspond to a comma, period, or other punctuation.


Writing systems. (e.g. Cyrillic, Chinese, Hebrew, etc.)

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