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Required elements and notes

Page history last edited by Jennifer Nelson 7 years, 7 months ago

LIST OF REQUIRED ELEMENTS AND NOTES (INTERNAL DOCUMENT)

 

Guiding principle: Unless the instructions explicitly say that a data element is required, it is not required. So an instruction like: “Record that the item is a fragment, incomplete, or unfinished, if applicable”(I1D1.5)” does not mean that you MUST included this information if applicable. It just means that if you want to record this info, here (and how) is where you do it.

****************************

List of Required element (0B1)

 

Title

Date

Extent

 

 Area 1:

            1B1 (devised title, general rule)

Required element

Form or genre (e.g., diary, sermon, account book, play)

Creator if known

            1B2 (devised title, correspondence including petitions)

                        Required elements

  • ·         Form (e.g., letter, postcard, email, petition)
  • ·         Creator(s) (or petitioner(s)), if known
  • ·         Recipient(s), if known
  • ·         Date(s) of creation, if known (for formulation of dates, see 4C)

         1B3 (devised title, legal documents

                     Required elements:

  • ·         Form of document (bond, contract, deed, etc.). See Appendix F for uniform titles for laws, proclamations, or treaties.
  • ·         Major parties and/or jurisdiction(s), if known
  • ·         Date(s) of creation, if known (for formulation of dates, see 4C)

            1C  Formal Title (EOK: there are no rules about required elements—transcribe what is there, including alternative titles, part information, subtitles

 

            1D (material type, ie. Method of production or reproduction, autograph status, status within creative process, etc.)

            EOK: The instructions for this element seem a bit contradictory about whether this  element is required as part of the title: “For bibliographic (ISBD) records, record material type information as other title information …  For multi-level archival (ISAD(G)) descriptions, this information may be omitted, if considered redundant … Use some or all of the following components as appropriate, but always include at least the method of production and, if applicable, the method of reproduction, whether it be manuscript, mechanical, photographic, or digita” :(1D1)  Does this mean you _must_ include at least the method of production (and reproduction) in all ISBD descriptions and also in in finding aids where the information would not be redundant?

 

Creator element:

 

            Required in supplied titles if known

            For formal titles:

                        required if it appears in an SOR appearing on formal title page (SOR must be transcribed)

                        required if NOT appearing in SOR: “1E15. No formal statement of responsibility:  Do not supply a statement of responsibility for a manuscript lacking this element. If the creator information appears in the manuscript in a location other than the title page, colophon, or caption, or is taken from a reliable reference source, record the information in a note, indicating its location or source.”

 

EOK:  We might want to reword a little to cover cases where there are no reliable reference sources (no one has ever cataloged the item before) but the creator is identified by the cataloger, based on internal clues within the manuscript. E.g. the ms is an early draft of a work later published under a different title and the cataloger recognizes it as such.

 

EOK: We do not explicitly recommend that that if a creator or recipient of letter or petition, or principal in a legal document is not known, that this be stated,  e.g. Letter to unidentified recipient/Diary of unidentified person, etc. (There are examples that do this, but no explicit instruction). But for place of production, which is not a required field, we offer as an option:

4B6.3. If no place of production can be determined, optionally state “place unknown” or “no place.”

 

Required Element 3, Date:

 

Date    (supply exact or approximate date. If completely unguessable:4C6. If no date or approximate date can be established (i.e., if even the century is uncertain) use “undated.”

 

(EOK: So why don’t we have this as a requirement for the creator? In the title for supplied titles, in a note for mss with a formal title page but no SOR?

 

“4C2.4. Fictitious or incorrect dates. If the date of production present on the item is known to be fictitious or is incorrect, supply the real or correct date. Make a note explaining the discrepancy. Transcribe the fictitious or incorrect date in a note, if considered important.

, 1730

Optional note: Date appears in manuscript as 1703, letter is signed using correspondent’s married name, date of marriage in 1729”

 

REQUIRED ELEMENT 4

 

Extent

 

Number of physical units is all that is required: “5B1. General rule. Record the extent in terms of the number of physical units, choosing a term from the list below:

item(s)

volume(s)

roll(s)

(microfilm?) reel(s)

add terms for born digital materials??”

 

 

EOK: Nothing else in Area 5 is required. It does seem a bit at odds with what we say in the introduction about how DCRM-MSS provides help for creating descriptions that allow people to find mss by physical characteristics—and then we make a physical characteristic such as support optional. I think we do this because most modern mss, lke most books, are made of paper, so it is not important to record this for mss, any more than for books. But it is important to record for things other than paper. I guess it would be too weird to say support is optional for paper, required for anything else. But it sort of weakens the case we are making in the introduction for why use DCRM-MSS.

REQUIRED NOTES

(I am taking these from the non-note area, because this is where it is conveyed that the note is required (I infer the note is required by areas 1-5 whenever it doesn’t say “If considered important

 

1B4. Verse. For a single poem, song, hymn, or other work in verse that lacks a formal title, use as the title proper the first line of the text. Make a note on the source of the title.

Dear friend, thou may'st confide

Note: Title from first line of poem

Oh God! whose dread and dazzling brow

Note: Title from first line of hymn

 

1C2.7. Title proper from reference or other sources.

If a title proper is not present or legible on the manuscript or in accompanying material, but a title is readily available from reliable reference sources, treat that title as a formal title. Make a note that the title is not present on the manuscript. Also make a note citing the source of the title, if considered important.

I have a dream speech

Note: Manuscript is untitled; title from first printed edition

 

1D1.5.1. If the title statement includes a part designation for a larger work (e.g., acts 1 and 2), note the state of incompleteness only if the parts themselves are incomplete.

Macbeth. Act 1, scene 5 : manuscript copy, fragment

Note: Excerpt copied and signed by Julia Marlowe Sothern

or Excerpt from Macbeth signed by Julia Marlowe Sothern : manuscript

Note: Quote of Lady Macbeth from act 1, scene 5

EOK: Does this mean the note is required if the parts are incomplete?

 

1E2.2. If the name(s) of the person or persons in the statement of responsibility is abbreviated, unclear, or known to be a pseudonym, make an explanatory note.

 

1E2.3. Make a note if the statement of responsibility is struck out, or written in a different hand from the rest of the manuscript.

NEED EXAMPLE

1E2.4. If the statement of responsibility is partially or wholly illegible, transcribe as much of the statement as is legible in the statement of responsibility element, and indicate lacunae with the mark of omission. Make a note explaining the omissions.

NEED EXAMPLE

 

1E9. Ambiguous statements of responsibility

If the relationship between the title of a work and the person(s) or body (bodies) named in the statement of responsibility is not clear, make an explanatory note.

Systematic lectures on midwifery : Surgeon's Hall, Edinburgh, summer session : manuscript / by Dr. Berry Hart

Note: Manuscript notes of Sutherland Simpson on lectures given by Dr. Hart

 

4C2.4. Fictitious or incorrect dates. If the date of production present on the item is known to be fictitious or is incorrect, supply the real or correct date. Make a note explaining the discrepancy. Transcribe the fictitious or incorrect date in a note, if considered important.

, 1730

Optional note: Date appears in manuscript as 1703, letter is signed using correspondent’s married name, date of marriage in 1729

 

7B2.1. General rule. Make a note on the nature, scope, form, genre, subject , or contributors to the creation or production of the manuscript, if not adequately explained elsewhere in the description.

 

7B2.2. Manuscript containing two or more works described together. Make a note transcribing the titles of, or describing, works that do not appear elsewhere in the description.

 

 

7B8.2. Writing systems. Always note the presence of nonroman or coded writing systems in the manuscript.

Comments (1)

Margaret Nichols said

at 5:49 pm on Oct 14, 2013

I uploaded a list of (proposed) required notes on the sidebar before noticing that we already had this document! So I incorporated it into the uploaded one. MFN 10/14/13

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